A laptop displays a supplier information form on a web interface, showing sections for general details, currency, references, and supplier addresses.
  • Invoicing

Turn every inbound supplier invoice into a compliant, validated, automation-ready process

SupplyOn helps manufacturers digitize and control 100% of inbound supplier invoices through one central inbound channel. From SCC and AirSupply invoicing to invoice-only supplier flows, public invoice portal access, government platform integration, AI-based document extraction, and AP-side clarification handling, teams can increase automation, improve compliance, and reduce AP effort at global scale.

The Challenge

Invoice automation breaks down when inbound channels, formats, and country rules are fragmented

Most finance teams are not struggling with invoices because they lack systems. They are struggling because invoices arrive through too many channels, in too many formats, under too many country-specific rules. Some suppliers are fully integrated. Others send PDFs by email. Some countries require government-platform exchange. Others do not. Meanwhile, AP teams still need one clean, validated invoice file that can be processed, clarified, booked, and paid without constant exception handling. SupplyOn helps manufacturers create one finance-controlled inbound model for all supplier invoices — regardless of supplier maturity, invoice format, or country requirement.

Cover 100% of inbound invoices in one model

Handle invoices from fully onboarded suppliers, invoice-only suppliers, PDF and XML channels, and mandatory government-platform scenarios through one central inbound process.

Validate invoices before they become AP problems

Apply legal, business, and customer-specific checks before invoices hit the ERP so errors and mismatches are handled earlier and more systematically.

Give suppliers and finance teams real status transparency

Let suppliers see invoice status directly and reduce manual inquiry traffic while giving AP teams one cockpit for review, clarification, approval, and exception handling.

Increase automation without excluding low-maturity suppliers

Support PO-flip, upload, email, XML, M2M integration, public portal access, and AI-based document extraction so automation can scale across a heterogeneous supplier base.

The Solution

Transform inbound invoicing into a central AP control process

SupplyOn positions Invoicing as the quality gate for inbound supplier invoices. Instead of letting invoice traffic flow through disconnected mailboxes, local interfaces, or country-specific workarounds, teams can centralize intake, validation, enrichment, status handling, and supplier communication in one finance-ready process. That makes invoicing not just more digital, but more controllable, more compliant, and more automation-ready.

One inbound model for every supplier and every country scenario

SupplyOn is designed to handle the real complexity of inbound invoicing. Fully onboarded suppliers can invoice through SCC or AirSupply using web, upload, PO-flip, or direct M2M channels. Invoice-only suppliers can use the Public Invoice Portal with self-registration. Mandatory eInvoicing and CTC scenarios can be handled through government-platform integration where required. This matters because AP automation only scales when the process can accommodate both highly integrated suppliers and long-tail suppliers without splitting invoice control across separate systems.

Key features
  • Invoicing via SCC and AirSupply for fully onboarded suppliers
  • Public Invoice Portal for invoice-only suppliers
  • Government-platform integration for mandatory eInvoicing scenarios
  • Upload, email, XML, PO-flip, and M2M direct-integration options
  • One central inbound channel across all supplier invoice flows
Impact
  • Better control across fragmented invoice channels
  • Faster rollout of digital invoicing across the full supplier base
  • Lower reliance on country-specific or supplier-specific workarounds
  • Stronger AP standardization across domestic and cross-border invoice flows
A person at a desk in a modern office looks at a computer screen displaying a web-based business management dashboard.
A person works at a desk using a computer that displays a software interface with a list of items and statuses in a modern office environment.

Validation, enrichment, and automation-ready invoice quality

The real value of digital invoicing is not receiving a file. It is receiving the right file in the right quality. SupplyOn validates invoices against legal, business, and customer-specific rules, enriches them where needed, and supports invoice creation based on demand data such as purchase orders, ASN, goods receipt, or material withdrawals. For non-structured invoice inputs, AI-based document extraction converts PDF and scanned-image invoices into machine-readable invoice files. This is especially relevant for AP teams that need one automation-ready invoice output even when suppliers do not all behave the same way.

Key features
  • Legal, business, and customer-specific invoice validation
  • Demand-based invoice creation from PO, ASN, goods receipt, or withdrawals
  • PO-flip and AI-based pre-filling of invoice details
  • AI-based document extraction for PDF and image invoices
  • Human verification option where extracted data needs clarification
Impact
  • Better invoice quality before ERP posting
  • Higher auto-booking readiness across mixed supplier channels
  • Less manual effort in invoice correction and data entry
  • Faster invoice creation and fewer supplier-side invoicing errors

Status transparency, exception handling, and AP control

Finance teams need more than invoice intake. They need transparency and control once the invoice enters the process. SupplyOn provides invoice-status visibility for suppliers and customers, including platform status and customer-side processing status. For AP teams, the Invoice Customer Cockpit gives one place to review all invoices, park invoices with irregularities, edit or clarify exceptions, and proactively define which deviations should lead to manual review, approval, or rejection. This helps reduce supplier inquiries, improve communication quality, and keep exception handling inside a governed AP workflow.

Key features
  • Supplier-side invoice overview and status visibility
  • Customer processing status visible back to suppliers
  • Public status access for any supplier via invoice number, date, and amount
  • Invoice Customer Cockpit for edit, review, approve, reject, and clarification handling
  • Invoice Inquiry add-on for supplier-side invoice inquiries and dunning-related questions
  • Invoice Import add-on for unified invoice-status visibility across invoice sources
Impact
  • Less manual inquiry traffic into finance and procurement teams
  • Better transparency for suppliers without separate ticket systems
  • Stronger AP control over invoice exceptions and deviations
  • Faster clarification and cleaner downstream posting and payment processes
A person using a laptop displaying a data management dashboard with a table of information and navigation menus on the screen.

Relevant ROI for invoicing

The invoicing materials provide strong finance-specific value proof. The biggest gains come from consolidating all inbound invoice channels, increasing auto-booking readiness, reducing supplier inquiry traffic, and lowering the total AP effort required to validate, clarify, and process invoices globally.

100%

coverage of inbound supplier invoice flows through one central inbound model

>90%

auto-booking rate when invoices are validated in a Purchase-to-Pay context

9–12M EUR

annual cost savings potential in a 1-million-invoice scenario

> 30 countries

supported with ongoing global country compliance coverage

up to 7-digit

annual savings potential from reducing supplier status inquiries through the Public Invoice Portal

Less AP effort. Better invoice quality. Stronger compliance and automation across every inbound channel.

Frequently Asked Questions

SupplyOn Invoicing is a centralized solution for inbound supplier invoices. It helps manufacturers receive, validate, enrich, clarify, and process supplier invoices across all major inbound channels while supporting legal compliance, supplier transparency, and AP automation.

SupplyOn combines multiple inbound models in one process: SCC and AirSupply invoicing for fully onboarded suppliers, the Public Invoice Portal for invoice-only suppliers, upload and email-based channels, AI-based document extraction for PDF and image invoices, and government-platform integration where mandatory eInvoicing applies.

SCC and AirSupply invoicing are designed for fully onboarded suppliers that participate in the broader purchase-to-pay process and can invoice using web, PO-flip, upload, or M2M integration. The Public Invoice Portal is designed for invoice-only suppliers that need a lighter self-registration and invoice-status model.

SupplyOn supports country-specific eInvoicing and CTC scenarios by integrating with relevant government platforms where required. It can receive cleared digital invoices, map them, validate them, enrich them, and provide automation-ready invoice output for the customer.

SupplyOn validates invoices against legal rules, business rules, and customer-specific rules before forwarding them for posting or clarification. This helps catch structural, tax-related, and process-related issues earlier and reduces exception handling later in AP.

PO-flip allows a supplier to create an invoice directly from demand data such as a purchase order and related supply-chain objects. This improves invoice quality because the invoice is built from existing transactional data instead of from scratch.

Make every supplier invoice easier to validate, automate, and control

Connect inbound channels, validation, AI-based extraction, country compliance, supplier status transparency, and AP exception handling in one structured invoicing process — so your teams can reduce manual effort, increase automation, and scale compliant invoice processing globally.

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