From the Community, Use Cases
November 4, 2019

Two days of e-invoicing insights in Vienna

Matching themes: AirSupply, eInvoicing, P2P

The E-Invoicing Exchange Summit meant two days of intensive deep-dive into all aspects of e-invoicing
The E-Invoicing Exchange Summit meant two days of intensive deep-dive into all aspects of e-invoicing

This year, we had for the first time our own booth at the E-Invoicing Exchange Summit (EXCS19) in Vienna. During this event, we had the opportunity to engage in many highly interesting discussions with invoicing experts from all over the world on the current trends in e-invoicing.

Airbus with successful project on integrated P2P process

The event kicked off with a powerful opening. After the keynote speech by Bruno Koch, in which he presented the most important findings of his current e-invoicing study, Airbus gave an enlightening presentation on our joint success project “AirSupply P2P”.

Antony Walker, Deborah Carder and Marc Delbes from Airbus gave an inside look into how they've successfully transitioned from a standalone e-invoicing solution to a fully integrated P2P process
Antony Walker, Deborah Carder and Marc Delbes from Airbus gave an inside look into how they’ve successfully transitioned from a standalone e-invoicing solution to a fully integrated P2P process

Airbus outlined how they introduced a scanning solution for paper invoices in 2002, extended it with their own EDI solution in 2010 and finally developed the optimal P2P invoice solution with SupplyOn from 2017 on. This solution now enables Airbus to highly automate the posting of invoices, thus reducing efforts to manage invoice discrepancies and securing on-time payments for suppliers.

Airbus pointed out that such a project is first and foremost a change management project that has to be mastered both internally as well as externally from the suppliers’ side. The decisive success factor was the fact that the multi-functional team was led by three project managers from Procurement, Finance and IT who jointly pushed the project forward.

Joint success: The multi-functional team from Procurement, Finance and IT was decisive for the successful implementation of the project
Joint success: The multi-functional team from Procurement, Finance and IT was decisive for the successful implementation of the project

The main accomplishments Airbus achieved with the AirSupply P2P Invoicing solution are:

  • a significant reduction in “blocked” invoices, which translates to over 90% of automatically booked invoices
  • a significant improvement in data quality throughout the end-to-end process and
  • positive feedback from both suppliers and Airbus buyers.
Airbus now enjoys a wide range of impressive benefits from the new solution: “We've had very positive feedback internally as well as from our suppliers", they summed up
Airbus now enjoys a wide range of impressive benefits from the new solution: “We’ve had very positive feedback internally as well as from our suppliers”, they summed up

In this conference video, Christian Stöcklmayer from SupplyOn explains the advantages of the integrated P2P approach, supplemented by key statements from Airbus’ presentation:

Invoicing is undergoing rapid change

Also, on the first day, PWC presented the latest requirements for e-invoicing via government platforms. It became clear that these requirements in the individual countries are changing on a more and more frequent as well as short-term basis. Consequently, companies need to find ways to keep up with this rapid pace of change.

Discussing the latest advancements in the SupplyOn P2P solution (picture copyright by PeetPhoto.co.uk)
Discussing the latest advancements in the SupplyOn P2P solution (picture copyright by PeetPhoto.co.uk)

These fast-changing e-invoicing requirements were also discussed on the second day. Specifically, we reviewed the latest solutions and emerging standards on the market in order to continually ensure that our solution remains state of the art and up-to-date.

A point which is of greatest importance in these times of rapid change. In this context, the global network PEPPOL (Pan-European Public Procurement OnLine) is an interesting project, which started off in Europe but now seems to establish as a global standard to meet individual country requirements for the invoicing procedure on an international scale.

The big picture of e-invoicing: Graphic live recording at the Exchange Summit in Vienna (picture courtesy of Vereon AG, CC license, artist: Christian Ridder)
The big picture of e-invoicing: Graphic live recording at the Exchange Summit in Vienna (picture courtesy of Vereon AG, CC license, artist: Christian Ridder)

Gerrit Jastorff

Presales Manager

As PreSales Manager, it is my goal to align customer requirements with SupplyOn SCM and SRM Services in order to subsequently develop the best possible concepts with customers so that they can integrate the SupplyOn Portal into their portfolio in a targeted manner. In addition, I support my colleagues from Sales and Marketing with my broad expertise at a wide variety of events and appointments. That's why my blog posts will refer to current trend topics in sales and events.

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